•    Responsible for monthly stationery orders.
o    Responsible for extracting the monthly SAP Reservation Summary list.
o    Obtaining competitive quotes and compiling comparison sheet.
o    Capture/create purchase request on SAP.

 

•    Timely dispatching of stock to requesting departments, ensuring dispatch is in terms of stock issue procedures.
o    Receive Stationery requests for Stationary on SAP Reservations from Branches and Business Units.
o    Picking and dispatching of requested items to destinations.
o    Capture stock items issued in SAP against correct cost centres and material codes.

 

•    Responsible for ensuring that sufficient stock levels are maintained in terms of the organization’s procedures.
o    Ensure replenishment of stock in line with stock levels and Branch/Business Unit requirement.

 

•    Responsible for receiving, unpacking, checking of goods received and storing of Stock received.
o    Reports damages, qualities and discrepancies for accounting, reimbursement and record-keeping purposes.
o    Ensure that all stock items delivered reconcile back to the Purchase Order.
o    Resolves discrepancies regarding receipts, deliveries, warranties and repairs.
o    Ships cancelled and damaged items back to vendors as appropriate.
o    Same day capturing of stock items received on SAP against correct material codes.
o    Ensure that goods receipt invoices and delivery notes are provided to the Procurement Department for payment purposes.

 

•    Housekeeping
o    Responsible for ensuring the store is hazardous-free, locked, cleaned and always organized. 
•    Perform cycle stock counts.
o    Record and report discrepancies to Manager Procurement.
o    Investigate shortages and surpluses.

•    Responsible for providing feedback to the Manager: Procurement on any discrepancies identified regarding the stock. 

•    Any other reasonable and lawful instruction as given to the incumbent by his/her supervisor.

•    Attentive and reliable with tasks given (Attention skills)
•    Good listener (Listening skills)
•    Organized (Clerical skills)
•    Quick to understand (Understanding skills)
•    Willingness to assist and learn (Social role – Samaritan)
•    Persevering (Social skills – preserving)
•    Time-conscious (Time management skills)
•    Good communicator (Vocabulary)

•    Minimum of 2 years relevant experience in the Procurement field
•    Computer literacy (Word and advanced knowledge of Excel spreadsheets)
•    SAP experience
•    Good administration management skills
•    Basic stock inventory procedures
•    Ability to analyse problems and strategize for better solutions.

•    Diploma / Degree in Supply Chain and Logistics will be an added advantage
•    Grade 12 with at least three years practical experience in storage and warehouse operations
•    Must be in possession of a valid code BE Driver’s License
•    SAP Experience will be an advantage