Pre -Legal Collateral Officer (SP5) - Legal Collections Department
Listing reference: capbw_002291
Listing status: Under Review
Apply by: 27 March 2025
Position summary
Industry: Banking
Job category: Banking, Finance, Insurance. Stockbroking
Location: Windhoek
Contract: Permanent
Remuneration: Market related
EE position: No
Introduction
PRIMARY PURPOSE OF THIS POSITION
Provide administrative support to the Pre-Legal Department in order to ensure effective and efficient execution of Pre-Legal activities of the Branch in compliance with the Bank’s credit policy and procedures in order to manage the performing loans. Furthermore, ensure effective and efficient administration of the Collateral area in compliance with Bank rules and regulations to minimise risk and legal implications to the organization by ensuring that Security documents are complete and legally binding so that the Bank can apply the collateral if the need arises.
The main objective is to ensure performing loans are well managed to avoid accounts to go into a non-performing loan status and accounts are under control and within budgets, for sustained profitability and stability in the performing book.
Job description
KEY PERFORMANCE AREAS (KPAS)
1. Financial Management
• Provide support for effective and efficient execution of financial targets related to pre legal collections.
• Provide support for to ensure costs/expenses is executed in budget against target as defined in the Debt Recovery and Collection Strategy for the Bank.
• Provide support for to ensure costs/expenses is executed in budget against target as defined in the Debt Recovery and Collection Strategy for the Bank.
2. Pre Legal Collections
2.1 Pre Legal Collection of arrears accounts
• Process multiple performing accounts administration on outstanding arrears accounts.
• Process all relevant documentation related to pre legal collection in liaison with other relevant stakeholders.
• Acceptance and Receiving of the files transferred to Pre-Legal.
• Process all relevant documentation related to pre legal collection in liaison with other relevant stakeholders.
• Acceptance and Receiving of the files transferred to Pre-Legal.
2.2 Legal and Collateral Documentation
• Acceptance, transfer and Handing over of security documents to the Branch
• Compile compliance exception risk reports after physical verifying of loan and collateral documentation, advising on corrective measures until finalisation.
• Assist with the management of the Document Management System of the Bank in respect of loan and security documentation.
• Responsible to ensure that all exceptions risk identified is attended to and corrected.
• Prepare that these needed documents are well prepare as per required agreement or situation.
• Process the clients documentation and files to ensure it is in legal order when legal actions is unavoidable to ease that legal actions are well executed.
• Ensure collateral securities are legally valid and that they are kept safely in accordance with the Bank’s policy and procedures.
• Assist with effective and efficient realisation of all collateral securities ceded to the Bank in line with the Bank’s policy, procedures as well as applicable legislation.
• Responsible for effective and efficient administration of agreements and collateral documentation in compliance with the Bank’s policies and procedures.
• Responsible for ensuring that all security-related documentation is captured on the system, and filed.
• Compile compliance exception risk reports after physical verifying of loan and collateral documentation, advising on corrective measures until finalisation.
• Assist with the management of the Document Management System of the Bank in respect of loan and security documentation.
• Responsible to ensure that all exceptions risk identified is attended to and corrected.
• Prepare that these needed documents are well prepare as per required agreement or situation.
• Process the clients documentation and files to ensure it is in legal order when legal actions is unavoidable to ease that legal actions are well executed.
• Ensure collateral securities are legally valid and that they are kept safely in accordance with the Bank’s policy and procedures.
• Assist with effective and efficient realisation of all collateral securities ceded to the Bank in line with the Bank’s policy, procedures as well as applicable legislation.
• Responsible for effective and efficient administration of agreements and collateral documentation in compliance with the Bank’s policies and procedures.
• Responsible for ensuring that all security-related documentation is captured on the system, and filed.
2.3 Cost Recovery
• Responsible for ensuring that costs and revenue stamps are recovered in accordance with the officially approved tariff structure.
2.4 Safe custody
• Responsible for following the prescribed procedures for the acceptance, recording, issuing and cost recovery in respect of safe custody items.
2.5 Aftercare
• Assist with the aftercare of performing loans effectively and efficiently through liaison with other internal and external stakeholders.
3. Relationship Management
• Provide professional customer service to both internal and external clients at all times.
• Be available to assist branches (personally/telephone/e-mail) in matters outside their sphere of knowledge and/or experience.
• Enhance and maintain working relationships with existing clients.
• Be available to assist branches (personally/telephone/e-mail) in matters outside their sphere of knowledge and/or experience.
• Enhance and maintain working relationships with existing clients.
4. Management of pre legal activities
• Assisting in locating and contacting clients.
• Assisting in trace assets of client through effective and efficient management of both internal and external processes.
• Ensure that all insurance policies are in place in respect of client
• Arranging the conducting of tracing of clients
• Conducting deeds, natis and BIPA searches
• Assisting in trace assets of client through effective and efficient management of both internal and external processes.
• Ensure that all insurance policies are in place in respect of client
• Arranging the conducting of tracing of clients
• Conducting deeds, natis and BIPA searches
5. Compliance, Risk and Support
• Responsible for effective and efficient administration of legal collection internal processes and procedures in order to ensure compliance with the Bank’s risk framework to minimise risk.
• Partner with other relevant internal stakeholders such as risk department, internal auditing in managing all risks related to pre legal collections.
• Partner with other relevant internal stakeholders such as risk department, internal auditing in managing all risks related to pre legal collections.
6. Routine Administration
• Responsible for day-to-day execution of administrative activities related to Pre-Legal process in the branch in compliance with the Bank’s policies, procedures, rules and regulations
7. General
• Must be prepared /willing to do any other reasonable and lawful instruction/task and ensure that it is normally carried out on time and correct.
CORE COMPETENCIES:
• Relating and networking
• Organizing and Executing
• Delivering and meeting customer expectations
• Planning and organizing
• Adapting and Coping
• Adapting and responding to change
Minimum requirements
EXPERIENCE/KNOWLEDGE & SKILLS
• 4-5 general banking experience in the field of credit and collateral security documentation
• Knowledge of banking and administration procedures
• Proficiency in computer user skills
• A good working knowledge of Commercial Law and any other appropriate legislation
• Knowledge of banking and administration procedures
• Proficiency in computer user skills
• A good working knowledge of Commercial Law and any other appropriate legislation
QUALIFICATION
• Diploma in the legal field with 5 years’ experience in a relevant field
• Knowledge of pre-legal environment will be added advantage
• Knowledge of pre-legal environment will be added advantage