Key Performance Areas (KPAs)

1. TREASURY ACCOUNTING

1.1 DAILY

            Check/Review accounting for transactions for the following treasury related products:

• Interest Rate Swaps, Treasury Bills, Bonds, Bond Futures, Forward Rate Agreements, Unit Trust, Loans, Money Market
• And other client designed products
• Review and clear the following accounts in collaboration with the recon officer:
• All relevant office accounts: accounts in Phoenix
• ABSA Settlement Account
• Bank of Namibia Settlement Account
• IBS and Treasury NAD SAP accounts
• ABSA Bond Futures Accounts
• Other treasury specific general ledger accounts
• Ensure accuracy of Interbank movements and interest accruals
• Check/Review intersystem accounts daily for unreconciled items and provide recon to Manager: International Operations
• Ensure Bank Statement uploads for four Housebank daily
• Approve journal batch above processing offices limits

1.2 MONTHLY

·      Review reconciliations treasury product accounts

·      Request statements for Unit Trust, Loan, Call Deposits and Collateral accounts from clients

·      Ensure completion of the maturity list of funding products

·      Ensure accurate monthly Interbank and collateral interest payments and receipts

·      Monitor unreconciled items on main and sub accounts for GL170350, 170440 and 170740

·      Ensure journal entries processed for Unit Trust dividends earned

1.3 AD HOC

·      Co-ordinate payment for treasury expenses with finance department

·      Review client balance confirmation for audit and tax purposes

·      Assist and resolve with audit queries from external auditors

·      Diarise reset dates for Derivatives and Bonds

2. ADMINISTRATIVE TASKS

2.1 DAILY TASKS 

·      Process and monitor department error request of system application (NSF Rejections)

·      Process and monitor change requests to change control

·      Assist with client queries

·      Authorise expenses and petty cash payments

·      Signing of NCD, Fixed Deposits, Treasury Bills, Bonds certificates and correctness thereof

·      Review and follow-up on confirmation letters  

2.2 AD HOC

• Provide training on SAP to Treasury Back Office
• Conduct meetings to Treasury Back Office on Circulars, Policies and
• Review processes and procedure manuals 

3. PAYMENT AND SYSTEMS 

3.1 NISS, FMC AND EPAC SYSTEM

·      Authorisation of NISS and EPAC Payments

·      Correspondence regarding NISS with BON, branches and other commercial banks

·      Authorise/review collateral inputs

·      Daily management and review of the NISS settlement system as well as reconciling with the Phoenix system

·      Settle and Post Money Market, Bonds, Treasury Bills and Derivatives in FMC

·      Extract reports from FMC and SAP for reconciliation purposes 

4. CUSTODIAN

·      Follow-up and escalate incomplete client instructions

·      Ensure that stock collateral reconcile with Custodian Register and NISS

·      Secondary custodian of script on behalf of clients

·      Review master data captured on FMC

·      Relieve Supervisor: Custodian Services during his/her absence

·      Understanding CSD Operations 

 5. PEOPLE MANAGEMENT 

• Effective management of direct reports, internal controls and well-being
• Evaluate and manage the performance of direct staff resources to achieve a high standard of competence, motivation and service orientation
• Responsible for full performance management process of direct reports

o   Leave management

o   Attendance register

o   Recruitment and selection

o   Performance reviews

6. GENERAL

·      Ensure that proper record- keeping procedures are in place and adhered to

·      Continuously scrutinise and improve existing procedures

·      Ensure proper knowledge of systems and procedures

·      Ensure timeously completion of all correspondence to clients

·      Responsible for Data Quality follow-up and maintenance

·      Any other reasonable and lawful instruction as given to the incumbent by his/her supervisor

·      Ensure that no losses occur as a result of omissions

·      Ensure completion of FIA checklist for new/existing clients

·      Scrutinise and sign off customers confirmations

·      Responsible for records archiving and retention

·      Responsible for logging and follow-up on Manage Engine calls for department

·      Reconciliation of Social Club account

·      Responsible for Petty Cash and refreshments are adequately stocked

·      Review and amend Phoenix Processing Limits for Treasury department

·      Responsible for Procurement Request and follow up on service delivery by vendors

·      Perform User Acceptance Testing (UAT) for new business requirements/changes in business requirements in FM Canvas, APPWORKS, PHOENIX, NISS, SWIFT MX and SAP Treasury

Core Competencies:

• Analytical
• Committed
• Adhering to principles and values
• Positive attitude towards system and system changes
• Leading and Supervising
• Deciding and Initiating actions
• Coping with pressures and setbacks
• Teamwork and reliability
• Planning and organising skills
• Accuracy, strong ability to work with figures

Experience/Knowledge & Skills

• Knowledge of the system and processing activities
• Professional image and grooming
• Self-confidence and interpersonal skills
• 8 Years Banking & accounting experience.
• Exposure to a supervisory role is essential
• Computer literate: Outlook, Excel, Words and PowerPoint
• Good command of English as a business language
• Ability to work with complex Treasury Accounting calculations
• Extensive Knowledge of Treasury Systems, Accounting and Products