KEY PERFORMANCE AREAS

Client Administration

·         Assist with script and roll-up reconciliations for review by the finance manager.

·         Calculate the interest and dividend splits of funds.

·         Distribute Money Market, Non-Money Market and third-party funds.

·         Verify the accuracy of periodic distributions.

• Process unit sales for payment of withholding tax and transfers.

·         Assist in the preparation of investment and audit confirmations.

Accounting Function for CAM and CUTM:

·         Calculate asset management fees, monitoring fee structures to ensure alignment with mandate agreements.

·         Oversee the procurement process, ensuring cost-effective purchasing, track procurement requests and manage allocations.

·         Preparing and verifying Trustee and Safe custody fee schedules and payments

·         Assist in the streamlining of financial processes to improve efficiency and accuracy.

·         Assist in updating the fixed asset register and tagging of assets.

·         Perform the monthly recoupment of staff refreshments, assisting with petty cash custody and related tasks. Assist the logistics support officer where required.

·         Adapt to and perform any additional responsibilities and task as assigned by the Chief Financial Officer and Finance Manager.

·         Perform investment fund withdrawals and funding as required.

Financial Reporting & General Ledger Management

·         Maintain accurate financial records and ledgers for the firm and its managed funds.

·         Perform periodic bank and investment account reconciliations to ensure accuracy of the financial records and identify any discrepancies.

·         Manage accounts payable process, including the review and approval of invoices and ensuring timely payments to creditors.

·         Oversee the accounts receivable process, including invoicing clients and follow up on outstanding collections.

Audit & Compliance

·         Coordinate internal and external audit processes.

·         Ensure compliance with financial regulations (e.g., NAMFISA, FIA etc.).

·         Prepare audit packs and respond to auditor queries.

Reporting

·         Prepare monthly, quarterly, and annual financial reports in accordance with IFRS.

·         Assist in preparing annual budgets and rolling forecasts.

·         Prepare departmental reports as requested.

·         Perform monthly intercompany reconciliations.

Taxation

·         Preparation and file income tax, value added tax, withholding taxes and VAT on imported services, ensuring compliance with statutory deadlines.

·         Follow-up with NamRA on all tax related queries.

·         Ensure compliance with local tax legislation and deadlines.

·         Perform monthly withholding tax on interest reconciliation

Operational Support & Systems

·         Assist in the streamlining of financial processes to improve efficiency and accuracy.

·         Liaise with custodians, brokers, fund administrators, and banks.

·         Contribute to the development and implementation of internal controls.

EXPERIENCE/KNOWLEDGE & SKILLS

·         Minimum of 3 years of accounting experience, with strong preference for experience in investment management industry.

·         In-depth knowledge of accounting principles, financial regulations, and best practices.

·         Proficiency in accounting software (e.g., Sage, Pastel, CaseWare) and Excel.

·         Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.

EDUCATIONAL REQUIREMENTS

·         Bachelor’s degree in Accounting, Finance or related field

·         Professional certification will be an added advantage.

·         Experience of Pastel will be an added advantage.